2. Objective

The object of the Club shall be to promote table tennis and any other sport or activity if approved by a two-thirds majority of the members present and entitled to vote at General or Extraordinary Meeting.

3. Management

A. General Committee

The affairs of the Club in matters which are not in the Rules reserved for the Club in General Meeting shall be managed by the General Committee of the Club and elected honorary officers as follows:-

i. Chairman
ii. General Secretary
iii. Treasurer
iv. Social Secretary

plus a General Committee of not less than three nor more than five Club members who shall be elected annually at the Annual General Meeting of the Club together with all officers. They shall retire annually, but be eligible for re-selection.

The General Committee may co-opt members to replace resignations during the year and may appoint sub-committees for such purposes as it may deem appropriate. Five members shall constitute a quorum of the General Committee and three a quorum of any sub-committee.

B. Team Selection Committee

A Team Selection Committee, comprising of the Club Chairman, General Secretary and the team Captains of the previous seasons league teams or such other Club members as shall be determined at the AGM, shall be elected at each AGM. All members shall retire annually, but be eligible for re-selection. The quorum of this committee shall be three. The purpose shall be to decide the number of team entries to the Chelmsford & District Table Tennis League, or such other league as the members shall determine, and the composition and captains of those teams.

4. Annual General Meeting (AGM)

The Annual General Meeting of the Club shall be held in May of each year to receive and approve the Annual Reports and Statement of Accounts, to elect the Officers and Committees for the ensuing year, to agree a maximum membership figure, determine the level of annual subscriptions and any other relevant items. All resolutions to be passed by simple majority. A quorum for this meeting shall be ten members.

5. Extraordinary General Meeting

An Extraordinary General Meeting may be called at any time, on requisition signed by not fewer than five members of the Club being delivered to the Secretary. The requisition must specify the precise business for which the meeting is called, no other business shall be transacted thereat, ten members shall form a quorum. The Secretary to arrange such meeting within twenty eight days from receipt of such a written request and inform members as provided in Rule 6.

6. Notice of Meetings

Notice of all meetings General or Extraordinary shall be sent to all members by the Secretary at least fourteen days before the proposed date of the meeting giving such details as venue, date, time, etc. Minutes shall be kept of all such meetings.

7. Membership

Maximum membership figures shall be determined annually at the Annual General Meeting. New members will be accepted subject to the approval of the General Committee.

8. Subscriptions

Annual subscriptions for adults and juniors will be recommended by the Committee and shall be subject to approval of members at the AGM. The Committee shall have authority to request supplementary subscriptions should these be necessary. A Junior is a person under 17 years receiving full time education. Subscriptions shall be payable by the 31 July of the year to which they relate except for new members where the subscription shall be payable upon being accepted for membership.

9. Finances and Accounts

The financial year shall end on the 30 April each year. Such books and records shall be kept to enable the Treasurer to present an accurate report and statement concerning the finances of the Club to the members at the Annual General Meeting. The annual statement shall be checked by the Auditor and signed by both the Auditor and Treasurer and dated. The Auditor shall be appointed annually by the members at the Annual General Meeting.

10. Alteration of Rules

These rules may be revoked, added to or altered by a majority comprising two-thirds of the members present and entitled to vote at any General or Extraordinary Meeting of the Club of which due notice has been given under Rules 4, 5 and 6 specifying the intention to propose the revocation, addition or alteration, together with full particulars thereof.

11. Dissolution

If the number of ordinary members of the Club shall at any time fall below ten, or if at any time the Club shall pass in Extraordinary meeting by a majority comprising two-thirds or more of the members present and entitled to vote, a Resolution of its intention to dissolve, the General Committee shall take immediate steps to convert into money all property of the Club, with power however to postpone or delay the conversion, if the Club in Extraordinary Meeting so authorise. Out of the proceeds of such conversion the officers shall discharge all debts and liabilities of the Club including the expenses of such conversion, any balance remaining in their hands shall be disposed of by them as directed by meeting, thereupon the Club shall for all purposes be dissolved.

12. Acceptance of Rules

Acceptance of Membership shall imply acceptance of the foregoing Rules.

Revised Constitution approved by AGM 13 May 1994